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1.0 · Overview

Welcome

Choose what you want to work on.

My requests

Your newest, of either kind. The full list is under My Requests.

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1.1 · My work

My approvals

Everything waiting on you, across both workflows.

My approvals

Everything waiting on you, across both workflows. Tick several and act once; each still gets its own audit entry and its own notifications, exactly as if you had done them one at a time.

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Your approval history

Everything you have approved, returned or asked a question on, newest first. Open a request to see it as it stands today; nothing here can be changed.

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Nothing is waiting on a signature. New items appear here as they are routed.

Your signature

Optional. Every approval you make is stamped on the document from the record, with your name, the time and a reference code. A signature image, if you add one, is printed above that stamp. It is kept private and only appears on documents you approved.

  • Best size: about 600 × 200 pixels, a wide 3:1 landscape shape (roughly 5 cm × 1.7 cm). Larger images are resized to fit automatically.
  • Look: your signature in dark ink on a white or transparent background, cropped close with little empty space around it.
  • Format: PNG (best, keeps edges crisp; use it for a transparent background) or JPG, up to 300 KB.
No signature on file.
1.2 · My work

My requests

Your payment requests and expense claims, newest first.

My Requests

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2.2 · Payment requests

Bulk upload

Each invoice becomes its own payment request with its own approval chain.

Bulk upload

  1. 1Start
  2. 2Review each request
  3. 3Submit

Each invoice becomes its own payment request with its own approval chain. Check the fields and line items here; nothing is submitted until you press Submit. Rows marked Needs attention are missing something or look like a duplicate.

Add invoices to this batch
Drag files onto the New Request page, or choose them here. PDF, JPG or PNG, up to 20 files.

Upload invoices from the New Request page, or press Add more invoices.

2.1 · Payment requests

New request

Three steps: how to start, the request itself, then who approves it. A draft is kept at every step.

  1. 1Start
  2. 2Request
  3. 3Approvals and submit
A

Drag your invoices or quotations here

or

One file prefills the request for you to check. Several files open a review grid, one request per file. PDF, JPG or PNG, up to 20 files.

Fields marked like this were read from the invoice. Check them before submitting.

Request Details
Payment type *

From 30,000 SAR the CEO approves before Finance for either type.

Supplier & Amount

Pick a vendor, or type the name to record it as free text.

%
Invoice Lines

What the supplier is charging for, line by line. Read from the invoice when you upload one, and editable here. These appear on the detailed printout; the summary printout is unchanged.

Code Description Qty Unit price Total
Supplier Bank Details

Approvals & Recipients
Documents
Quotation Any time
Payment transfer Any time
Delivery note Any time
Final VAT invoice Any time
Approval emails Any time

Save the request first. Once it has a reference number you can attach any of these documents, in any order.

Activity

Everything that has happened on the requests you are involved in, newest first, with who did it.

2.3 · Payment requests

Request log

Every payment request you can see, across the four companies.

Total Records
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Committed (SAR)
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excludes Cancelled & Rejected
Pending
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Approved
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Paid
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By Status
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Filters

Reference Date Entity Type Supplier Invoice # Amount (SAR) Status Documents Actions
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4.1 · Master data

Vendors

Company name, VAT number and a contact mobile are required. Everything else is optional.

Company VAT number Mobile Contact Email Actions
6.0 · Administration

Admin console

Approval workflows, access, per diem rates and platform policy. Changes are recorded in the audit trail.

Admin controls

Administrators only. Everything here applies to both workflows.

New signups appear as pending. Set their department and switch status to active to grant access. Promote trusted people to admin for full visibility and these controls. Approval roles decide who acts at each stage; a person may hold more than one.

Total users
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Pending approval
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Active
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Admins
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